Virtual Assistant resume examples & templates

Even before the pandemic darkened the doors of vacated offices worldwide, a growing number of virtual assistants were proving their worth as a cost-effective staffing alternative. And that’s how a great virtual assistant resume will help you ride today’s wave of once-unfathomable remote job prospects. 

This resume writing guide will help you showcase your talents to the best advantage. Each step is illustrated by wording you can adapt from a virtual assistant resume example. We’ll discuss:

• What virtual assistants do
• How to write a virtual assistant resume — the basic structure and best format
• Nailing each resume section: header, summary, work history, education, and skills
• Professional layout and design hints

What does a virtual assistant do?

Virtual assistants are typically regarded as administrative assistants working remotely. While it’s fair to say that they are commonly hired to provide administrative support — from scheduling appointments and arranging travel to handling phone calls and emails — make no mistake about the scope and diversity of roles that virtual assistants play.  

Their services are valued by companies of all sizes, across many industries, and cookie-cutter job descriptions seldom apply. Usually engaged as independent contractors, they may work in any of these capacities and more: bookkeeper, accounting assistant, data entry, customer service, payroll specialist, social media manager, content marketing, research assistant, and data analyst.

How to write a virtual assistant resume

Being well-organized by necessity, virtual assistants might appreciate the orderly structure that almost all resumes have in common. These are the essential components:

• Header
• Summary
• Employment history section
• Education section
• Skills section

Choosing the best resume format for a virtual assistant

The reverse chronological resume format is recommended for 90% of job seekers — ideal if your work experience has grown progressively over time in employee roles.

Many virtual assistants, however, could be an exception to this rule if they are seeking freelance or steady contracting arrangements. The functional resume format lets you emphasize skills, rather than workplaces. And the middle-of-the-road hybrid resume format combines a chronological experience section with a skills list that’s more prominent than usual. 

Resume header

First impressions might matter more than ever in a virtual job application! A distinctive resume header can make you look professional, organized and accessible, while everything else on the page looks inviting to read. And it’s what hiring managers will come back to when making interview arrangements. 

So make the most of this opportunity to prominently and stylishly display your name, occupation, contact information, and LinkedIn profile URL. Reinforce the impact with cohesive design elements in your cover letter header. 

Resume summary example

It’s unlikely that you are the only applicant for this virtual assistant job, and it’s the job of your resume summary to focus attention on your unique value proposition. The profile or personal statement, as it’s sometimes called, captures your most relevant and relatable qualifications, zeroing in on the specific hiring needs.

After all, this is really the only incentive for busy hiring managers to pay attention to anyone’s resume. But it’s not up to them to figure it out on their own. The onus is on you to generate a reaction along these lines: “This person really gets it! I must keep reading.” 

Below is a virtual assistant sample summary you can adapt.

Employment history sample

As noted earlier, the job ad offers your best clues about work experience that matters most to this employer, along with keywords. Otherwise, descriptive and dynamic action verbs are the key to concisely and precisely differentiating yourself from other candidates here.

Emphasize the impact and value of your contributions and outcomes as a virtual assistant, as opposed to responsibilities. Your past job titles will tell any employer what you did; this is where you tell how well you did it. Highlight tangible results, using numbers to quantify your bullet points if possible.

Below is a virtual assistant employment history resume sample you can modify.

Virtual assistant resume education example

Even if there are no postsecondary graduation requirements for a virtual assistant position, don’t overlook anything that rightfully belongs in your resume’s education section. Business degrees are common, or perhaps you’ve studied in an industry-specific field such as healthcare, marketing, or finance. Vocational school diplomas and online virtual assistant courses are also typical.

In any case, list these in reverse-chronological order, from highest to lowest level. Omit your high school unless that’s where your formal education left off. Include any relevant certifications, along with internships, on-the-job training, workshops, and seminars.

Below is the education section from a virtual assistant resume you can modify.

Resume skills example

Be as specific and thorough as possible in pinpointing skills from your virtual assistant toolbox that best match the posted job requirements. This may be another opportunity to use keywords. Every resume needs a blend of hard skills and soft skills, so make sure yours includes both.

Consider the types of activities and functions you would manage in this role if hired, and what skills seem vitally important. Computer skills, organizational skills, and communication skills likely rank high on the list, along with analytical skills, problem-solving skills, critical thinking skills, and conceptual skills. 

Check out a virtual assistant CV sample for the skills section below.

Resume layout and design

This is the first chance to demonstrate your ability to make things easier for your next boss!

Even before diving into your resume content, hiring managers will take kindly to an orderly page layout and appealing design details. A sleek, streamlined, and clutter-free page is easy on the eyes and inspires confidence about your regard for every “put-together” nuance of a virtual assistant’s role. 

Diminish the heaviness of text-dense blocks by amplifying white space. Ensure your margins are wide enough, and line and paragraph spacing are adequate. Your choices of fonts, text formatting, and graphic accents should also enhance readability. 

Virtual Assistant text-only resume example

Key takeaways for a virtual assistant resume

1. Buoyant demand for virtual assistants has taken a once-novel concept to new levels of normalcy, with a wealth of job opportunities. An exceptional resume is the best way to differentiate yourself in the talent pool.
2. Strategically match a new version of your resume to each job application, addressing the employer’s specific needs and expectations.
3. The “why hire me” connection you make with hiring managers in your resume summary should be reinforced by your employment history and skills.
4. Using a premade, field-tested resume template is the easiest way to create a visually impressive document that’s inviting to read.